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Para No. 6.10.1 Annexure: 6-A6

Returned Stores
(Extracts from Indian Railways Stores Code)

1601. All Stores which have been previously issued for the services of the Railway and are no
longer required on a work should, in the absence of special instructions to the contrary, be
returned to the Stores Depots. If there is more than one Stores Depot on a Railway, the
PCMM may nominate the depot or depots to which particular classes of Stores may be
returned and advise the various Railway departments accordingly.

1602. Advice Notes: The Officer Returning Stores to Stores Depots should prepare Advice
Notes in Form (S. 1539) in six foils by carbon process. Separate Advice Notes should be
prepared for each class and for new, second hand and scrap stores.

1604. Disposal of the Foils of Advice Notes: One foil of the Advice Note should be retained
by the subordinate returning the Stores to the Stores Depot as his office copy, three foils
(the 2nd, 3rd and 4th) should be sent to the depot direct along with the Railway Receipt. Of
the remaining two copies, one copy (the 5th) should be sent to the Accounts Officer, Stores,
and the other (the 6th) to the Divisional or District Officer through the immediate superior of
the subordinate returning the Stores.

1605. Departmental Register of Advice Notes: The Advice Notes (6th foil) should be
carefully examined in the division or district office to see that they have been correctly
prepared. They should then be listed in a Register of Advice Notes for Returned Stores
maintained in the form shown below:
Form No. S.1605
Departmental Register of Advice Notes for Returned Stores

Designation of the Officer returning the Stores ……………………………………………………….

Materials by Returning Date of No. & date
Advice Officer to have been dispatch of Materials acknowledged by depot of Advice
to have been received
Note
Serial Number Number Date Description Quantity Advice Note acknowledg Descripti Quantity received Remarks
returned
th
the 6 foil
of credit
of the
Date of
on of
from the
Stores
ements & Material acknowledg
to the
of Materials
Depot
Officer RO No. & Acknowle ed Accounts
dged
date
Officer
1 2 3 4 5 6 7 8 9 10 11

Chapter 6: Signalling Stores and Accountal Page 125 of 535