Page 110 - IRSEM_Main Book

Para No. 4.5.1 Annexure: 4-A11

Completion Report
(Extract of Chapter XVII of Indian Railways Engineering Code)

(1) Completion Estimates: In the case of Railway Projects costing over rupees one crore, the
Construction or Abstract Estimate should be closed at the end of one of the first three
financial half years after the date of "opening" (as defined in para 2) as maybe
convenient and a "completion estimate" prepared. The completion estimate is a "stock
taking estimate" and all works not started on that date are excluded from the scope of
the project and are to be dealt with separately. (Para 1701)

(2) In the case of open line projects the date of "opening" should be held to be the date on
which the projects fulfills he purpose for which it was sanctioned. (Para 1702)
(3) Closing the Accounts of a Project: Those items of work which were in progress at the
time of closing of Construction or Abstract should be got completed and the accounts of
the project should be closed as soon as possible. Executive Engineers in-charge of
project should therefore take prompt action to bring to account all charges and credits
pertaining to the projects. They should before closing the accounts of a project, take
steps to liquidate all outstanding liabilities, clear suspense balances, pay up all
outstanding contractor's claims and dispose of all surplus stores and tools and plant
returned from works. After all charges and credits relating to the project have been
booked in the accounts of the project a Completion Report of the project should be
prepared. (Para 1704)

(4) Form of Completion Report: The Completion Report should be prepared in the following
form and brief explanations should be furnished for

(i) excess of not less than 10 per cent or Rs. 25,000 whichever is less over the estimated
provision under each sub-work;
(ii) saving of not less than 20 per cent or Rs. 1 lakh whichever is less, occurring under any
sub-work. (Para 1706)

Note: The Divisional Railway Manager/Deputy Chief Engineer concerned may be empowered
by the General Manager to approve the completion reports of works within the General
Manager's competence in the Works Registers if variations are within 5 per cent of the
sanctioned estimate.

Form No.E.1706
Completion Report for the work ........
Particulars Amount of Difference
(Heads of Estimate
Account and (with reference Actual Remarks and
Description to authority for Expenditure Excess Saving Explanations
of works) sanction)

Chapter 4 Budget Estimates, Expenditure, Budget Control and Completion Reports Page 82 of 535