Page 112 - IRSEM_Main Book

(10) Completion Statements: As a general rule, a completion report should be submitted in
respect of each completed work. Neverthless, in the case of works, the expenditure on
which is within the competence of the head of the railway to sanction, a formal
completion report on the prescribed from need not be prepared. In such cases all the
information required in the Completion Report form, the certificate of the Accounts,
Officer and the sanction of the competent executive authority may be recorded in the
register of works under the relevant accounts Completion Statements showing the
following information being prepared and recorded under the orders of the competent
executive authority, after verification by the Accounts Officer: (Para 1714)
(i) Reference to estimate.

(ii) Amount of sanctioned estimate.

(iii) Actual expenditure as finally booked.
(iv) Brief explanation of excess or saving.

Note: The provisions of this paragraph do not apply to works, for which detailed estimates
are not required to be prepared.

(11) Expeditious closing of Accounts of Works: The account of a work costing rupees one
crore and less should not be kept open beyond three months of the date of its
completion. Efforts should be made to bring to account all liabilities and credits
pertaining to the work by liquidating the former and realising the latter within that
period. If a contractor's claim could not be finally settled within that period whatever
the railway considers as legitimately due to the contractors should be adjusted by debit
to the work and credit to "Deposit" and the account of the work finally closed. If the
disposal of released materials is likely to delay the closing of the account of a work,
credit should be afforded to the work on the basis of estimates by the Stores
Department in consultation with the Engineer. (Para 1715)

(12) Entry in the Register of Works: When a work is completed and its accounts closed, a
double red ink line should be rated below the last entry in the Register of Works and a
note made as under— (Para 1716)

Works completed.

Completion report submitted on ............................................

Chapter 4 Budget Estimates, Expenditure, Budget Control and Completion Reports Page 84 of 535