Page 120 - IRSEM_Main Book

615. The Railway Administrations should make realistic assessment of the amount required
for each work in progress and necessary provision should be made for it in the Works
Programme. In estimating the provision for works during the budget year a generous
allowance should be made for those delays in execution which though unforeseen are
known from experience to be so liable to arise particularly prior to inception and during the
initial stages of large projects. The provision made should take into account adjustment of
charges on surveys connected with a project.

616. In exhibiting the outlay for the current year against individual works in the works
programme, the outlay should be as per Pink Book, and in exceptional cases where the
Railways propose any substantial increase in the outlay with corresponding reductions
against other works, such revised outlay may be shown separately in brackets below the
outlay as furnished in the Pink Book duly explaining the reasons for doing so in foot notes at
the appropriate places. As far as possible only the last sanctioned cost should be exhibited.
Wherever it is visualised that the cost would involve an excess over the last sanctioned cost,
effective steps should be taken well in time to have the revised estimates prepared and
sanctioned by the competent authority before the Works Programme is sent to the Board. In
case where the revised estimates are sanctioned subsequent to the despatch of the final
Works Programme but before the end of January of the following year, the same should be
promptly advised to the Board to enable the latest sanctioned cost being exhibited in the
Pink Book to be circulated along with the Budget. In all cases of revised costs sanctioned by
the Board, reference to the letter of sanction should invariably be indicated.

617. Works once introduced through a Works Programme (including Track Renewal
Programme) and taken up after the estimates have been sanctioned by the competent
authority should continue to be included every year till they are finally completed, except in
cases where the works have reached the completion stage and where funds required if
meager, could be found by reappropriation.

618. The Works Programs is compiled in the following format:

Work Programme

Demand No. …………………………………………………. (Figures in thousand of rupees)

Item Authority Particulars Cost Expenditure to Outlay for Balance
No. of works end of 3/21 2021-22 2022-23
1 2 3 4 5 6 7 8

Note: Years have been shown in the form for the purpose of illustration.

In respect of "Works in Progress" reference to item No. of the current year's Pink Book and
also the authority under which the work was first started should be indicated. The works
should be arranged as per the Plan Heads.

Chapter 5: Planning, Estimating & Survey Page 92 of 535